Your Daily Snapshot for
Tuesday, April 16, 2013

Who We Are, What America Is

Following a briefing from FBI Director Mueller, Attorney General Holder, Secretary Napolitano, and homeland security advisor Lisa Monaco, President Obama went to the Brady Press Briefing Room to update Americans on developments in Boston, following two explosions at the finish line of the Boston Marathon on Monday afternoon:

"This was a heinous and cowardly act. And given what we now know about what took place, the FBI is investigating it as an act of terrorism. Any time bombs are used to target innocent civilians it is an act of terror. What we don’t yet know, however, is who carried out this attack, or why; whether it was planned and executed by a terrorist organization, foreign or domestic, or was the act of a malevolent individual."

In addition to highlighting the tremendous acts of heroism by the men and women of the FBI, the Boston Police Department, and other agencies and first responders yesterday, the President praised the kindness, generosity, and love that was on display throughout the city of Boston in the aftermath of the bombings. "If you want to know who we are, what America is, how we respond to evil -- that’s it. Selflessly. Compassionately. Unafraid."

See more from today's briefing

How to Build an Online Community for Your Business

Posted: 15 Apr 2013 07:48 PM PDT

Posted by Mackenzie Fogelson

Every day, things are changing in SEO. If you’re not already working on adapting, today’s the day.

It’s time.

It's not that SEO is dead or that links are obsolete, or whatever all that crazy talk is that's been going around. It's that there's a way to integrate all the pieces into the big picture of building a better company by building an online community around it.

There are lots of benefits to building a community around your company, but if I had to choose a few, here are my top five:

It will help you weather Google’s algorithmsâ€¨
Building an online community is one of the best ways to weather Google’s algorithms. If you're continually chasing the algorithm, you're putting all of your power in what Google's going to do next. If you're building a community around your business, you're putting the focus where it belongs: on your business. Building a strong company and brand isn't something that Google can take away.
It will add equity and value to your businessâ€¨
When you build online community, you have to do a bunch of stuff to better serve your customers like creating quality content and resources, enhancing your product or services, and improving your systems and processes. Doing these things adds equity and value to your business and attracts the right customers to your community.â€¨
It will help you have purposeâ€¨
There’s a lot of effort involved in building a community around your brand, and it’s not just about creating content or being on social media just because everyone else is doing it. When you’re strategic about community building, it forces you to identify goals and put a solid purpose behind your efforts.â€¨
It will help you stand outâ€¨
If you’re committed to the process of building a community, you are going to be doing a great deal of self-discovery (which often times can be pretty uncomfortable). During this process you’ll determine what you’re all about, what you love to do, and what it’s going to take to help you stand out among the competition.â€¨
It will put the focus on goals, not tools
â€¨Building an online community isn’t a bunch of fluffy stuff. It’s the seamless integration of tools like SEO, social media, content marketing, email marketing, and all kinds of other important stuff (like hard work and passion). But in order for the tools to be effective, they’ve got to be driven by a strategy that is rooted in the goals of your whole business.

In the last year, Mack Web has been working on building our own community (and helping our clients to build theirs). What we’ve found (through a whole lot of trial and error, joy and pain, sunshine and, well, you get the point) is that building community means building a better business. It’s a necessary online component for growth as it forges and fosters relationships that are essential to building a business online as you would in person. â€¨â€¨

A present for you

For the past several months, I have been writing a lot about community. How to build it with value, how to identify it, and how to attract customers to it. And now, lucky for you, I'd like to share our process for how to build an online community for your business.

What follows is a super awesome infographic and the play-by-play breakdown of each step in the process. I'm thinking it might come in handy (you can even listen to my webinar for the full effect).

Whether you’re building a community from scratch, or you’re working to grow an existing one, you can use this process to get your community rolling or optimize and leverage what you already have.

The order in which you attack this may differ depending on the size of your organization, your goals, and the stage you’re in as a company. I encourage you to take this process and meld it into what works best for you.

Here we go!

And, in case you want to steal this, here's the embed code ('cuz we're nice like that).
<p><center><img src="http://www.mackwebsolutions.com/img/mozimages/how-to-build-communities.jpg" width="540"> <br/>An infographic on <a href="http://www.seomoz.org/blog/how-to-build-an-online-community-for-your-business">How to Build an Online Community</a> by the team at <a href="http://mackwebsolutions.com/">Mack Web Solutions</a></center></p>

Let me break that down into stages for you:

[1] Define your business objectives

Define your objectives Let’s start this entire process out right by thinking about your goals. What you want to focus on here is defining objectives for your entire business, not just for SEO, social media, content, or marketing. Stay focused on the whole picture of what you want to do with your company.

Keep in mind that there’s a lot more to defining business objectives than just writing down a bunch of goals. So before you do that, think about this:

What makes your company unique?â€¨
Especially when you’re a new business (but this happens with old ones, too), it’s easy to feel like you need everyone to be your customer. But the fact is, what you really need are the right customers.â€¨â€¨

Take Coke and Pepsi; Hershey and Dove; and Chipotle and Qdoba. All companies who sell similar products, but attract very different customers to their brand and their communities.â€¨â€¨ Both are good (and to many people, taste the same). So what’s the difference? Why would someone be attracted to, say, Chipotle over Qdoba?â€¨â€¨

Chipotle’s food has integrity. They serve sustainably-raised food. They support local farmers. They respect the environment. Because of these values, Chipotle attracts people who have similar philosophies and approaches to food and life. â€¨â€¨

Qdoba is about quality ingredients. These are very similar things, but the difference is something that people find common ground with, feel strongly about, and want to stand behind. It’s not just about the food. It’s what they believe in. It’s what makes them unique. And people want to be a part of that.â€¨â€¨

So, determine what your unique selling proposition (USP) is. Do an analysis of your competition. What do you do differently than them (no matter how small)? How is that remarkable? Why does it make you special? That’s your USP. Own this and make it part of everything you do. On and offline.
Why do you care?â€¨
Simon Sinek can probably say this a whole lot better than I can, but here it is: what is it that makes you care about your business? What keeps you pushing forward (especially when you want to quit)? The reason that you care has nothing to do with money, so besides that, what’s important?â€¨â€¨

That passion that you feel for your business is not only a significant differentiator, but it’s part of your story and it’s far more motivating than money. Keep this sucker in your back pocket. You’re gonna need it.â€¨
What do you want to build?â€¨
What’s your vision for your company? Think six months, eighteen months, and three to five years. What is it that you really want to do? Dream some of that stuff up and start making a list. You may even want to write down things that are currently on the horizon. Big changes, events, product launches, stuff like that. This will help you to begin defining the goals you have for your business both short and long term.â€¨
Who do you want to build it for?â€¨
This is the part where you get really clear about who your customer actually is. What are their fears, concerns, and challenges? What are the problems (big and small) they would like to solve? Talk to them. Survey them. Ask them.â€¨â€¨

Organize your audiences into groups. Build some personae around them so that they are real, live, tangible people (find a photo for them and everything). These are your targets.â€¨â€¨

It will also help to understand your conversion funnel and how that relates to your audience. What do your customers need during the different stages of the funnel? All of this good stuff is going to help inform your strategy (and eventually you’re going to want to create the content and resources to serve those needs).

â€¨â€¨Just remember that every person on the web is not your customer. Go back to that USP that you’ve just defined. Focus on that and the people who resonate with it, and do whatever it takes to keep the emphasis on them.â€¨

The answers to all of these questions will help get to the root of what you’re working so hard for in the first place. From there, you can determine what you really want to do with your company. Then you can identify the goals you’d like to work toward (start with just a few). Once you have those defined, let’s talk about your team.â€¨â€¨

[2] Elect your team

Elect your team We’ve been around the block a time or two on this community building thing, and there are many things that can become roadblocks. Team selection is one of them.

Here’s a few tips for getting the right team in place so that you can start working toward achieving your goals:

Understand the rolesâ€¨
Building community is no joke. There’s a lot of work to be done and many roles that will need to be filled. If you work with an outside agency, they will bring most of the power, but you play an integral role. Keep in mind that an agency is meant to be your collaborative partner, and not just your mask. It’s your company, after all, so it’s important that you’re present.â€¨â€¨

If you’re among the brave souls who are going to tackle all of this hard work internally, here’s a run down on some of the typical roles that your team may need to execute: (Please note that I’m not suggesting that you hire someone to fulfill each of these roles. I’m simply providing an overview of the different roles that are part of the community building process. Within your team, there will be individuals who can take on several of these roles).
- â€¨Project management: Someone to keep all of the peeps on schedule and on taskâ€¨â€¨.
- Community management: Someone who can represent your company on social media, monitor, and manage the rest of your team who’s on there as well (pro tip: read Marty Weintraub's book on community management).
- Design: Someone who can create any graphic assets that you need and make you look really good.â€¨â€¨
- Content: Someone who can write (like the dickens).â€¨â€¨
- SEO: Someone who loves research, analysis, keywords, and Google so that they can properly and effectively manage the optimization of all content. Ideally you want this dude to be more than passingly familiar with strategy as well.â€¨
- Email marketing: Someone who can design, develop, and coordinate email marketing campaigns to deliver the value your team is creating in relationship to your strategy.â€¨â€¨
- Reading & learning: Several someones who are continually reading and learning about your industry and looking for good stuff to pass around your community (that isn’t about you)â€¨â€¨. More on this below, but this reading and learning stuff is incredibly imperative to success.
- Outreach: Several someones who are developing relationships and helping to keep those people and your community involved in what you’re doing (so that they can partake and benefit, too).
As you can see, this is a lot of weight for one person to carry, so ideally, if you don’t have the resources in-house, or you’re a freelance SEO, piece together a reliable team that can help fill in the gaps. It’s not that one person can’t do all of this work, but in that case both efforts and results will probably be slower to come to fruition.â€¨â€¨

Also, because building community is a long-term, ongoing process, I wouldn’t recommend assigning the really integral roles (like community manager) to short-timers or interns. Of course, many companies have limited resources, so do what you can with what you have and just be consistent as possible with your efforts.â€¨
Elect, don’t just assignâ€¨
Thing is, especially if you’re a smaller company, you’ve got to work with what you have. Not every company has the luxury of bringing on an outside agency or hiring additional people to share the load of all of this stuff. But if you want these efforts to be successful, you’ve gotta have a team of people who are passionate and committed to seeing this thing through, even when it’s tough and you want to give up.â€¨â€¨

Instead of just assigning tasks and dumping a bunch of (usually un-welcome) work on people, elect people for your implementation team who are committed to the success of the organization and are passionate about things like your company, social media, content, SEO, and communication.â€¨â€¨ Oh, and humans. â€¨â€¨You’ve got to have people on this team who want to be there or your efforts will fail. Make it a selection process so that the team feels honored to be part of this whole thing (because it really is a movement).â€¨
Work together as one, big, happy family
â€¨Whether you’re working with internal and external teams, a whole bunch of interdepartmental teams, or a mix and match of both, do whatever you can to come together as a unified team (more on this below). Whatever you do, don’t silo. Collaborate and be friends. It will make all of the difference in the end.â€¨â€¨

Keep in mind that this team you’re putting together isn’t just going to be working on your marketing; they’re going to be playing an integral role in transforming your business. Do what it takes to be sure everyone is on the same page and working together to make things happen.

[3] Develop your strategyâ€¨

Develop your strategy Developing a strategy is what will actually help you to achieve your goals. A good strategy will assist you in breaking those high level goals down into actionable, chewable pieces that you can work towards and even measure.â€¨â€¨

Think about strategy in three pieces: the what, the when, and the how.

The what: campaignsâ€¨
Campaigns are where your goals meet your ideas. What is it that you’re going to need to create in order to actually accomplish your goals? Everything from your tangible assets like blog posts, videos, and infographics; to webinars and events like tradeshows, conferences, speaking engagements, and meetups.

â€¨â€¨If one of your goals is to become a trusted resource in your industry (a thought leader), then you’ve got to figure out what it’s going to take to accomplish it. Maybe it’s a four-part series that involves a mix of instructional videos that are integrated into blog posts, in-person lunch-and-learns or meetups, and maybe a speaking engagement at a conference. Whatever it ends up being, your campaigns need to break down all of the nitty gritty (and creative) detail of what is going to happen to take this bigger picture to fruition.â€¨â€¨

But whatever you do, don’t plan the campaigns in your strategy for 12 consecutive months. It really makes it hard for the team to be agile and embrace stuff that comes up. We have found that every few months, it’s time to develop a new strategy (based on the data we’ve collected and the stuff that we’ve observed).

Figure out what’s working and put your efforts (and your money there). Things are going to happen. Your business will change, you'll have a big victory that you want to explore further, you'll discover an opportunity that you didn't realize existed. So keep the higher level, 12-month plan in mind, but plan campaigns for 2-3 months at a time.
The when: execution calendarâ€¨
Once you know exactly what you want to do, you’ve got to figure out how long it’s going to take. Develop a high level execution calendar that illustrates the coordination of all assets and vehicles over a two to three month period (long enough to collect some data, but, again, short enough to be agile and change direction).â€¨â€¨ Your calendar may look something like this:

You’ll also want to take all of those high level ideas and break them down to assign them to actual people with real due dates. We do this in Basecamp and Gcal, but anything that allows you to assign deadlines will do the job.â€¨
The how: ongoing efforts
â€¨The how is your plan for everything that needs to happen and continue to happen to make your efforts a success (people, assets, actionables). The biggest thing ongoing is to keep your commitments and stay accountable for the stuff that has to get done. But a really big (and important) part of ongoing efforts is continual analysis of your efforts and goals to make sure you’re always headed in the right direction (more on measurement and analysis below). â€¨â€¨

Thing is, there is no formula. You’ve got to be creative, try things out, and do what works for your business. Throw some stuff out there and see what happens. Make some educated decisions about that data and go from there. After a few campaigns you’ll get to know what works for your community and you’ll start to gain some traction. It’s all part of the process.

[4] Empower your teamâ€¨

Empower your team Once that you’ve figured out what, you’re going to do to work toward your goals (with your super awesome strategy). Before you jump into go-mode, take some time to set the team up for success. â€¨

Do not skip this step.

â€¨â€¨I repeat. This step is important. Don’t skip it.

Depending on the climate (and culture) of your company (or the company you’re working with), there’s going to be some fear, concerns, and even resistance that you’ll get from your team (even if you think everything is A-OK). Rather than ignoring it and pushing through, hit it head on. Talk about it. Get it out in the open. You’ll be glad you did.

You can empower your team for success by addressing a few simple questions:

Why are we doing this?â€¨
Here’s your chance to build confidence and trust. The biggest source of resistance we run into is with teams who are afraid of the online space and of being on social media. â€¨â€¨Help your team understand that building an online community is not just about social media. It’s about working toward the goals that you have for your company. Social media is just one of the vehicles. If you use it effectively, you’re going to learn a ton of stuff, meet some really cool people, and turn up some pretty amazing opportunities. â€¨
How much work is involved?
â€¨When people have a sense of purpose, they are more inclined to put the effort forth. Is there going to be a lot of work involved? Yes. Is it going to be hard? You betcha. â€¨â€¨

That being said, now’s your chance to reassure your team that you’ve taken the time to identify goals for the company and have developed a strategy that’s going to help achieve those goals. You have a purpose.

Explain how the campaigns that have been developed in the strategy align with your specific goals.â€¨â€¨ Also, let your team know that there is a learning curve for all of this and that you don’t expect them to know what they’re doing right off the bat. Integrate training for your team as an ongoing thing. Training that focuses on skills as well as approach. This will motivate them and help them to feel useful and powerful. â€¨
When will we see results?
â€¨Let me be very clear about this. You can measure ROI in community building, but it’s not as simple as measuring a cell phone case purchase in a shopping cart. You’ve got to be creative about what and how you measure and know that it takes time to see results. And sometimes the stuff that brings ROI cannot be easily measured. â€¨â€¨

When discussing expectations about results, be realistic. Don’t sugar coat it. Building (or growing) a community takes time (and a lot of work). And so does accomplishing goals. Especially big ones. It’s important that you have open communication with the team about what can be expected in the long and also the short term. â€¨â€¨

We like to talk about examples of what the little victories look like. Like getting recognized for a good piece of content with a retweet on Twitter. Or a lead that was generated through a good conversation you had with someone on Google+. Again, it’s the same stuff you do when you’re building your business in person. You’re just doing it online.â€¨â€¨

For the long term, we focus on realistic timeframes for their goals based on the steps we’re taking with their strategy. If the goal is thought leadership, and depending on the stage the company is currently in (are we starting from scratch?), there will be a whole lot of leg work (and foundational work) that has to be done. Like many goals, this stuff doesn't happen overnight.

Discuss KPIs (that you all can agree on) that will provide the proof that your efforts are working. Maybe it’s a series of actions like downloading a whitepaper, attending a webinar, or being asked to speak at a conference. If these are the actions, determine how you’re going to track them (in Google Analytics or wherever else you want to collect the data), and then you’ll have the data to report on each month (more on communicating measurement below).â€¨â€¨

One last thing on results. Remember that you may not ever reach the goals you set out. But certainly what can happen along that journey can be even more rewarding. Stay present and pushing forward.â€¨

The biggest thing to remember with empowering your team is that you have to help them disrupt their routine. Building community is about learning, growing, and pushing your company into new spaces. You can’t do this by tacking all of this new work onto the same routine you’ve been using for the last 5 years. You’ve got to start new. Disrupt your routine and start new. And then get ready for the long haul.â€¨

[5] Learn your industryâ€¨

Learn your industry You can’t grow a business in a vacuum. If you want to stand out and be successful, you’ve got to be learning and growing.

All. The. Time. â€¨â€¨

One of your number one priorities in marketing your business online is providing the best possible customer experience. And you can’t do that if you’re not learning continuously.

You can start by identifying your community and determining the blogs you want to be sure to read, the people you want to get to know, and companies that you will want to keep tabs on.

Embracing the knowledge in your industry is going to push you to be more creative, innovative, and agile. It’s going to open up opportunities that you didn’t even realize existed. But that won’t happen if you don’t dedicate the time to it on a consistent basis.

Learning takes place everywhere. So step away from your computer and meet some people (for Dr. Pete’s sake). Make new friends, find people who have a strength that you need to work on and ask them to mentor you. Build friendships with super cool people and companies. This is really the most important part.

Then go back to your computer and read a lot. More than you ever have in your whole life. Read the good stuff inside of your industry and outside of your industry. You’re going to see some cool stuff that will open up your world (that, my friends, is why it’s called the world wide web).

All of this stuff is what manifests serendipity and although that’s the hardest stuff to measure, it’s also what ends up making the biggest difference when building a community (and a business).

[6] Create the value

Create the value Ok, now we’re getting to the real good stuff. Value is what your community is built upon, whether that’s “tangible” stuff like blog posts, videos, resources, and tools; or an approach, perspective, or virtue that is the basis for common ground. Value that focuses on your customer and their experience is what attracts people to your business, your brand, and your community.

In general, there are two types of content that will help build your community: foundational and community building.

Foundational content is the more static stuff on your website (like your about and services sections), like pages that explain who you are and what you do. The problem with most foundational content is, let's be honest, that it kind of sucks. It’s really focused on self-promotion (as it should be; it is, after all, your website) instead of being geared toward the needs of your customer.

The challenge with foundational content is to listen to your customer. Observe their needs, the things in life that they struggle with, and then communicate how your products or services address those things. Use video and resources and case studies and infographics to provide an engaging and value-packed experience and make your foundational content worth reading (and worthy of links).

Community building content is the stuff that’s more dynamic in nature and usually lives on your blog. It’s the content that is less about what you do and more about what you know.

Community building content is the easiest stuff to make all about your customer because the purpose of building it is to help them understand your knowledge and expertise. This type of content indirectly promotes your brand, establishes trust and credibility, and really helps to foster relationships.

Just like your foundational content, this stuff needs to be full of your personality. Show who you are, what you believe in, and how you approach stuff. Balance your content with risky stuff and things that may help you stand out a bit. All in an effort to help your customers (current and potential) learn so that they’ll pass it around to their friends and come back later for more.

Here’s a few more things to remember when you’re generating your content:â€¨

It’s not about youâ€¨
Make your content about your customer, not about you. Focus on their needs. And don’t just guess, ask them. Do an email survey, or make a phone call, or take them to lunch. Listen and figure out how you can better serve them and then actually apply the feedback to the content and resources you’re creating.â€¨
Don’t forget about SEOâ€¨
SEO is an integral piece when building community and content. Certainly your content will be part of your well-planned strategy, but before you create it, don't forget to find out what’s already out there. Does what you're about to write already exist (in some form)? If so, find a way to do it better so that Google has a reason to index it and present it as the best option when someone conducts a search.â€¨â€¨

Don’t forget the importance of covering your SEO bases and doing the basic on-page stuff. Do some keyword research and properly integrate it into your content so that people can actually find your stuff. â€¨
Use pre-outreachâ€¨
Thanks to this tip from Rob Ousbey, pre-outreach has been one of the most powerful tools in our arsenal. Getting the word out about good stuff you’re doing is a lot harder if you don’t involve your audience in the process. Before you even create your content, think about who you could talk to, interview, survey, engage with online, and get valuable feedback that could help make your content more purposeful and more successful.

[7] Share the value

You may have heard me mention this once or twice, but the way in which you share the value that you (and others) create, is one of the most important pieces (and accelerators) when building community and your business.

It works like this: 80% of the time, share other people’s great stuff. But don’t just retweet it or hit the share button and place it on your feed. Read it. Internalize it. And then curate it. Tell people why it’s good. This helps you learn and also keeps the focus where it belongs: on the value that you're providing for the reader.

20% of the time, share your own stuff, but make it remarkable. This is the community building stuff that we just talked about. The stuff that provides a wealth of knowledge that people will thank you for.

And remember that just building something amazing, doesn’t guarantee that people will see it. That’s why there’s outreach (so do it, dude).

Outreach is code for making friends and being an authentic human before you even think about asking for anything. Build relationships with people online as you would in person. Then, when you’ve got good stuff to get out, they’re going to be excited to spread the word.â€¨â€¨ Whatever your ratio is: 60/40, 70/30, 90/10, remember that it’s not about you. Stay focused on your customer and test out what works best for your community.

[8] Build and foster growth

Build and foster growth This is the part that never, ever ends (that's a good thing). Building and fostering community is synonymous with building and growing your company. You’ve got to work at it. All the time.

There are lots of things that you can do to foster and grow your community. Here’s just a few:

Get in thereâ€¨
Remember that you are a member of your community. You and your entire team. Get in there. Play an active role. Contribute and engage on a genuine level. It’s an extension of your company and your brand and it’s important to the growth of your community.â€¨
Embrace offline efforts
â€¨It’s so important to cultivate relationships with people in person. It’s an integral piece to growing your community. When you form a bond in person, it’s even more powerful online. â€¨â€¨So go to events and hold events. Ask people to coffee. Go to meetups and conferences. Embrace the offline, in-person, human stuff as much as you do with your work online. Meet people face-to-face and learn more about them. It will really help to build your community and your business.â€¨
Acknowledge and show appreciationâ€¨
Don’t forget that a community comprises living, breathing people who are supporting you. There are lots of great ways to show your appreciation, so make sure you set the time aside in your routine to acknowledge the humans in your community. â€¨â€¨

Of course you can always give them stuff. Providing free swag at events or sending it out as a thank you or just because is a great way to show appreciation and turn your members into your brand ambassadors.â€¨â€¨

Be on the lookout for community members who are doing great things in their own businesses or lives. Recognize their good news and hard work and give them a virtual pat on the back.â€¨â€¨ Engage with your community members and ask them if there’s anything you can do to help them. It’s a great way to create the content and resources they need that will also benefit others.

[9] Measure and analyze (and communicate)

Measure and analyze This is the juicy part (and just because this is listed as the last piece in the process doesn’t make it any less significant). In fact, you’ll want to make sure that you’re thinking about measurement and analysis all the way through.â€¨

Measurement and analysis is an ongoing process when building community. Everything you do will include testing, feedback, measurement, analysis, adjustments, rinsing, and repeating. And then, you’ve got to communicate this data to your team (and/or your client).

Here’s a few thoughts about measurement & analysis, but also ongoing, old-fashioned communication:

Weekly stand-upsâ€¨
When we’re helping clients build their communities, it’s a very collaborative process. There are lots of things that we do on their behalf, but there’s also some integral pieces that we need them to execute consistently and timely.

We hold stand-ups every day as a team, and they work so well that we thought we’d try them out (once a week) with our clients. We don’t talk metrics at these meetings. Just a quick 10 minute meeting to get on the phone, a G+ hangout, or via Skype so that we can get connected for the week. This has really helped to boost motivation and keep the momentum of the strategy that we’re all working to implement.â€¨
Bi-weekly pushes
â€¨In addition to the weekly standups, we also do a little electronic pushing over email every two weeks. This is really just a collective here’s what’s going on reminder to again, keep the momentum.â€¨â€¨ We used to do these in a document, but that wasn’t getting the response we needed, so we switched to a straight up email with a little "action required" nudge in the subject line.
Monthly reports
â€¨Monthly reports tend to be the best way to communicate all of the hard work you’ve been doing, but also prove that you’re making some headway on those goals you’ve set forth. In those reports, showcase the data that you’ve collected and then present it in a way that is meaningful to the client so that they can easily see how this is affecting their business.

â€¨â€¨Your goal with monthly reports is to illustrate the value you’re providing and the progress you’re making. But don’t just send these reports via email. Take the time each month to review (face-to-face) what’s been going on, and talk more specifically about how efforts are helping to reach goals (which equates to ROI). â€¨â€¨

Remember that it’s your job to provide the analysis. What does this mean to their business? Are efforts (and dollars) being spent in the right places? If you’re experiencing victories, share them. If the data doesn’t look good, tell them why and then what you’re going to do about it. That’s what the data is for. Analyze it and then use it to make decisions about your efforts moving forward.â€¨
Quarterly strategyâ€¨
At quarter's end, take a higher level look at what’s going on. Can you spot trends in content, social behavior, traffic? How does that affect efforts and what needs to be done with the strategy to adjust?â€¨â€¨Just make sure you’re always bringing this stuff back to goals. Assess the journey and then figure out what needs to be done to change course and put a new plan into action.

â€¨Now it’s your turn

As you take this process and work to implement it into your company or with your clients, keep these final things in mind:

This is about building a brandâ€¨
At the heart of building community is becoming the company you’ve always wanted to be. Stay rooted in your passion for your business and remember that your efforts go far beyond your marketing. You’re working to build a brand and a company that you can be proud of and that people want to be associated with.â€¨
Stay grounded in your goalsâ€¨
Whether you’re a one-person band, or a humungo company, there’s a lot to tackle with all of this good stuff. That’s why a strategy is so important. But you won't have a strategy to stand on if you haven't clearly defined your objectives for your business. Make sure you always come back to your goals. These are the foundation for all of the hard work you’re doing. Always put your focus on goals, not tools.â€¨
Don’t give upâ€¨
The number one question in all of this is when are we going to see results? How long does it take before something really great happens? Unfortunately there’s no formula with this stuff so there’s no straight way to answer these questions.

What I do know is that results come in different forms and different sizes for every company.

For Mack Web, it took us about a year of working through this process for our company before we started to gain traction, but that was after we’d already been in business for 10 years. If you want to achieve results, you’ve got to be willing to fail for a long time before you start seeing the wins. But if you can stick with it, you won’t be sorry (this is what happened to Mack Web's traffic in just a 10 month period of facilitating this process for our company).

What have I missed? What great things are you doing to build your brand and your community? I would love to hear more in the comments below.

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Foolishly Viral: Lessons from a Million Pageview Day

Posted: 14 Apr 2013 07:31 PM PDT

Posted by Jacob Klein

There comes a moment in every webmaster’s career when the proverbial planets seem to align. A moment when the standard cavalcade of “what ifs,” “yes, buts,” and “if/thens” that claw at the soul of any self-aware web marketer are, however briefly, appeased. For this humble webmaster, that day came April 1^st, 2013; a day for fools, some say.

It started as a simple gag designed to target what I assumed at the time to be a very niche set of potential readers and influencers. I wasn’t expecting much more out of the prank beyond a few chuckles from those who were already within our modest sphere of influence. But April Fool’s Day was fast approaching, and after several revisions and second guesses, I just went for it.

[Yadda, yadda, yadda…]

As the one millionth visitor rolled in, I was conflicted. This was a story of great success, right? A fantastic win seasoned with the most exquisite of spices: total unexpectedness. But with great successes come great expectations for the future. It’s hard not to wonder: was this just a fluke? A lucky draw? Is this a pinnacle that will never be seen again by the likes of me? Determined not to allow this achievement to become a one-and-done type situation, I did what any analytically-minded Distiller might do:

I took notes.

These notes are the impetus of the takeaways I’m about to share with you all, the SEOMoz community. At the risk of turning this into a 2,500 word humblebrag, I’m going to refrain from rambling off share numbers or listing all of the links we amassed that day. If we get hung up on those, neither of us will benefit on our next endeavor. As a fatalistically future-oriented personality, I figure what would be most valuable to you are the high-level strategy lessons that I’ll be taking with me forevermore.

Here are a few items to consider when putting together a piece of content that you think has the potential of going viral.

A loose plan is better than no plan

You’re planning something big, aren’t you? This piece of link bait is about to redefine the meaning of the word "viral." Sometimes web creators can be guilty of over-planning, while other times we’re sorely lacking a real plan at all. I’d tend to err on the side of the former rather than the latter, but we all know that time and personal energy are finite resources. At a minimum, here are a few things I’d have in order before I took another swing for the fences.

Get it done early. This gives you time to have others you trust give you their opinions. Allow yourself several nights to “sleep on it” to make it tighter, catchier, funnier, more relatable, etc. Good things come to those who value think-time.

Pick your targets. Who might link to this? Which user persona might share this? Thinking about this ahead of time will help you shape your piece. Have influencer’s contact info on standby.

Find out if it’s already been done before. No one likes a re-post. Well, except Reddit.

Give it the "Golden Test’ of social media. Would you share this with your friends, family, or co-workers? If the answer is no, then go back to the drawing board and make it so.

…and most importantly.

Timing is everything critical

Like wind to a sailboat, it is surely possible for a skilled sailor in command of an amazing machine to prevail against the will of the wind. But even an experienced mariner would see more success with more favorable gales.

The success of the Game of Thrones April Fool's joke can be largely attributed to timing. The season premiere had just aired the night of March 31, and the bleary-eyed Knights of Westeros just weren’t prepared for a heart-crushing April Fool's joke on their Facebook feed the morning of April 1^st.

Hopefully you’re intimately familiar with your own industry enough to understand when the moons might align for your piece of content.

Take a second look at the calendar and ask yourself, “Are we dropping this piece at the best possible time for success, or are we putting this out the day after our team just so happened to finish the project?”

It only takes one (influencer)

Every journey begins with a single step, and every piece of viral content begins with a single share. You all know all of that “relationship building” Distillers and Mozzers have been annoyingly harping about for the past few years? Now is your chance to cash in.

I sent an email out to a handful of other webmasters in the Game of Thrones community letting them in on the joke and asking kindly for a share. These are real relationships with people that we respect and that have built over the years, so your mileage may differ. However, if you’ve really got something worth sharing, I think you’ll find that your closest contacts will come through for you.

In our case, we even joked around via Twitter to get things going:

Maximize your own relationships and try your hand at making some new ones. It often only takes a single influencer in the right position at the right time for something to spread like wildfire.

A certain percentage of your "readers" will not read

I am not a cruel man. When I decided on this particular prank, I was fully aware of the angst and rage it would elicit from a community that I consider myself to be very much a part of. I decided that the article couldn't just be a straight up lie which read like a genuine news story. I had to give a few clues along the way so that anyone who really thought about it would see right through it as an April Fool's day joke.

Those who fell for it clearly only read the first two paragraphs, because surely they would have balked after reading this gem:

"The producers also noted that, in an effort to maintain continuity, Warwick Davis’ face will be digitally transposed over Mr. Dinklage’s in all future releases of Game of Thrones on DVD and Blu-Ray."

Or this...

"We felt that Warwick’s experience and star power was well worth the investment,” Weiss said. “We’ll be seeing a lot less of the dragons and direwovlves due to the new budgeting that will have to be done to compensate. But in the end, it’s a small price to pay for this kind of acting gravitas."

If you believed those zingers, I've got some text link slots available on whitehouse.gov that I'd like to sell you. There were several other troubling discrepancies, as well. I'll give a few passes to those whose first language isn't English. But as for the rest of you? No.

Lesson learned: a certain percentage of the human race will not read beyond the fold. A smaller percentage won't even read beyond the headline. We already take great care in crafting headlines, but this little social experiment reaffirms the obvious for me. Just something to keep in mind.

Not all referrals are created equal

While the joke received nods from the likes of Huffington Post, Vanity Fair, and Mashable, these links passed a surprisingly slim amount of traffic back to the site itself. I know you’re all rocking IDIFTLJ tattoos (I Did It For The Link Juice). I am aware of the benefit stemming from these links beyond direct referrals. But I was personally surprised to see that most visitors came from social networks and not the heavy-hitting publications with literally millions of subscribers. Take a look at the top 15 referrals to the article and note the differing visit durations, bounce rates, and pages per visit (organic traffic edges them all out).

For reference, here are the same metrics for organic visitors site-wide:

When another article mentions your piece in reference, the user treats it as such. They might click on it for verification or to curb their curiosity, but ultimately, they’re just looking to get back to their original “Top April Fools Jokes of 2013” list which was the article they were reading in the first place, or they’ll simply settle for the linking publication’s description of your piece.

The virility doesn’t stem from the traffic entering via a link from The New York Times (a common misconception, I think). That exponential, explosive power comes from the users who share your piece from there. And a percentage of those readers will be influencers who may link again from there. The copy-cat effect is truly impressive particularly in the "entertainment news" niche.

The lesson here is that, in addition to being linkable and referenece-able, your content also needs to be shareable in order to go viral. As powerful as a link from a major newspaper might be, it will never get you the eyeballs (and potential life-long readers) that a social powerhouse like Facebook will.

Which reminds me; I’ve been meaning to tell everyone to…

Bow before the power of Facebook

I have a working theory on Facebook and how its power to push content is vastly superior to other social networks. If you look back at the list of referrals, Facebook traffic cleanly decapitates any other social network. And this isn’t for lack of diverse social connections by the content creator. The post was shared on our Google Plus page with over 13,000 encircled and also tweeted to our 20,000 twitter followers. Compared to the (at the time) 3,000 Facebook followers, do a bit of math and you’re starting to see the real relative value of a single Facebook fan vs a Twitter follower.

I think this has to do with the way Facebook is integrated into our lives. As marketers and web-savvy individuals, we all have our Tweet Deck’s fully loaded with our Google Plus and Facebook notifications, causing our phones to buzz all day long. But the average user with a Twitter account probably checks their account most often when they’re getting notifications and may rarely take the time to check a finely-tuned feed. The average Google Plus user? ...well.

Compare this with a Facebook user. She might check her phone/tablet/desktop feed several times a day for updates from people she actually knows - family, friends, and coworkers. A share on Facebook is not only more visible to friends and fans, but is also perceived as much more of a personal endorsement from the sharer.

I’m sure others (myself included) have had great success on both Twitter and Google Plus, so this point is debatable. But the relative size of Facebook absolutely isn’t. The potential to go viral on Facebook, or at the very least the boundaries of that success, are simply more impressive on Mr. Zuckerberg’s social platform.

This all feeds upon itself as well, because after the dust settles and you’re counting your pageviews, dollars, and new Twitter, Facebook, and Google Plus fans, you’re going to get much more residual value out of those 3,000 new FB page likes than you will with the same number of Twitter followers.

I think part of the reason this particular piece worked so well on Facebook is because users were apt to share the joke in an attempt to trick their own friends, which is a process that works much more smoothly on Facebook.

Design content that’s packaged with a shiny red bow and ready to be shared with real people.

There’s always room for more outreach

No matter your perceived initial success, there is always room for more outreach. Sure, I could have kicked back and watched the links roll in on Linkstant (which I most certainly did). But with content that has an expiration date, you’ll want to break out that little black book of contacts.

One of the most common link-types this article picked up were “Top April Fool's Jokes of 2013.” These began going live as early as 8AM on April 1^st. Some of them included our link, while others didn’t. I sent out a dozen or so emails to various authors with a link to our post asking for consideration. Several of them obliged and thanked me for the submission.

You could also, again, utilize your current relationships by pinging contacts you’ve touched base with before.

Viral traffic converts at a much lower rate

Not all traffic is created equal. A user who does a few refined searches and eventually lands onto your page for the correct answer to her query is much more likely to “convert.” Whether that means signing up for a mailing list, purchasing a product, or clicking on advertisements, these visitors are not really “on the hunt” for content in the same way a search engine visitor might be.

These visitors have simply been referred to the site through Facebook, Reddit, or some other site that has not qualified the user as needing your services the same way Google’s algorithm might. Literally and figuratively: they’re much more likely to bounce.

Here are the bounce numbers from that week:

The AdSense ToS forbids publishers from sharing any real data, but here’s our Click Through Rate graph sans values:

I recently wrote about AdSense basics on the Distilled blog, but for those wondering: CPC (cost per click) also took a hit for the following week as the AdSense algo wasn’t very happy about the reduced CTR. Google most likely wanted to protect advertisers from what it interpreted as a drop in qualified/convertible traffic.

Viral visitors bounced at a much higher rate as well: ~91% for the April Fool's article vs a ~60% site-wide average.

I’d expect e-commerce sites to see similar results from viral traffic (if not worse). So, in some ways, it is mostly about the link juice and brand exposure.

Brace for impact! Monitor your CDN and server

Is your server ready for 1,000,000 visitors today?! You’d think that my little site would have been crushed under the stampede of exposure, but just weeks before, I had clairvoyantly set up a CDN with Amazon’s CouldFront. This took most of the weight off of our main server and delivered content more quickly for international readers. I was feeling great about myself. My Google page speed score shrugged at 1 million visitors like so much dirt off of Jay-Z’s shoulder.

And then I checked my CloudFront bill…two days later.

Considering that a normal day of CloudFront usage for us is about 80 cents, I was shocked at first (see picture above for actual facial expression). But then I started doing the math…if a “normal day” sees about 30,000 visitors and this day brought about 1,000,000, then this day should cost about 33 times more than normal. Needless to say, 33 X $0.80 should have left me with about $30 in overage charges.

Something didn't feel right. So to my dismay, I went back to the page itself and checked the image file sizes. For some reason, I’d forgotten to downsize the images within the article itself, so that these were each 250KB (!!!) each. Needless to say, they could have easily been (and now are) 25KB each, a rookie process I nearly always implement...on every article aside from this one.

In the end: a splendid $100 lesson learned, I guess! But more than that, I get to share that lesson with you all who will hopefully avoid the same mistake in the future. For those especially concerned about this, check out the WordPress plugin Smush.it.

I also can’t recommend Amazon’s CloudFront enough (in spite of the nasty bill above). They charge only for what you use, so most sites would see major speed increases for pennies a day. I have no doubt that the site would have simply gone down had it not been on a CDN. I've seen a huge decrease in page timings, more pages per visit, and lower bounce rates after switching to a CDN. Set it up and just leave it off when you're not in need. You can always switch it back on as the storm approaches.

Fortune favors the bold

Just ask Ser Barristan. At the end of the day, there is always an element of luck underlying any great venture. What if a different Mashable editor were on staff that April 1st? What if that "just one" influencer mentioned above called in sick? There are several variables at play that are out of your control. But this isn't necessarily an excuse for failure.

On March 31st, I was very nervous about launching this April Fool's article. How would the mainstream media react? How would George RR. Martin feel about it? Would my readers come for my head? Is this even funny? I was very close to pulling the thing, to be honest. But at the end of the evening, I logged in and scheduled the post for 1AM, April 1st.

In my experience, fortune seems to favor those who take chances. "Luck" comes to those who do things that aren't completely, 100% guaranteed to work. If there were zero risk to what you were doing and it were as easy as putting together a blog post, then someone would have done it already. The barriers to entry on content are so low these days that sometimes content creators just have to be brave to get noticed. Bravery on your part also helps ensure that your competition can't easily duplicate what you've done.

Residual benefits and great expectations

At the end your day of 1 million visitors, it’s tempting to kick your feet up, count your earnings, and sip away at that frosty Miami Vice you've surely earned. But don't get too comfortable. Your brand is now on the radar of several major news outlets that you may have even spoken to personally (see the outreach section above). Your social network ranks may have swelled, indefinitely giving you more exposure for your future works. People are listening now, and much is expected of you. Now may be just the time to make even more bold moves.

This isn’t a post about “how to get one million visitors in a single day.” I find those to be about as helpful and genuine as posts about “how to make a million dollars in a single year.” This is an anecdotal post about how it happened in one very specific instance. But hopefully you’ve been able to glean a nugget or two of enlightenment that will save you some time and effort in the future...or just net you a bit more ~~beer~~ whiskey money.

At the very least, I hope that a few of you put down your iPads, look out the window pensively, and think:

Oh, and my sincerest apologies to anyone who may have had their day/week/life ruined by the April Fool's joke. It was a very Joffrey Baratheon thing to do. Seven save me.

Need further recompense? AMA below.